MINUTES OF MEETING HAMMOCK RESERVE
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Hammock Reserve Community Development District was held Thursday, November 7, 2024 at 9:30 a.m. at the Holiday Inn – Winter Haven, 200 Cypress Gardens Blvd., Winter Haven, Florida.

Present and constituting a quorum:

Bobbie Henley	Chairperson
Emily Cassidy	Vice Chairperson
Lindsey Roden	Assistant Secretary
Jessica Spencer	Assistant Secretary
Joe Braddy by Zoom	Assistant Secretary Also present were:
Monica Virgen	District Manager, GMS
Jill Burns	District Manager, GMS
Savannah Hancock	District Counsel, Kilinski Van Wyk
Lauren Gentry	District Counsel, Kilinski Van Wyk
Marshall Tindall	Field Manager, GMS
Rey Malave by Zoom	District Engineer, Dewberry
Joey Duncan by Zoom	District Engineer, Dewberry

FIRST ORDER OF BUSINESS	Roll Call
Ms. Virgen called the meeting to order and called the roll. Four Supervisors were present constituting a quorum.

SECOND ORDER OF BUSINESS	Public Comment Period
Ms. Virgen stated there were no members of the public present at the meeting.

THIRD ORDER OF BUSINESS	Organizational Matters
Administration of Oaths of Office to Newly Elected Board Members
Ms. Virgen presented the oath of office to Jessica Spencer and Emily Cassidy.

Consideration of Resolution 2025-01 Canvassing and Certifying the Results of the Landowners’ Election
Ms. Virgen presented the results of the election. Joe Braddy fills seat #1 with 50 votes and will serve a 4-year term. Emily Cassidy fills seat #2 with 45 votes and will serve a 2-year term. Jessica Spencer fills seat #4 with 50 votes and will serve a 4-year term.

On MOTION by Ms. Spencer, seconded by Ms. Roden, with all in favor, Resolution 2025-01 Canvassing and Certifying the Results of the Landowners’ Election, was approved.

Election of Officers
Consideration of Resolution 2025-02 Electing Officers
Ms. Virgen stated Bobbie Henley will be Chair, Lindsey Roden as Vice Chair, Joe Braddy, Emily Cassidy and Jessica Spencer will be Assistant Secretaries. Jill Burns will serve as Secretary, Monica Virgen and George Flint from GMS will serve as Assistant Secretaries.

On MOTION by Ms. Roden, seconded by Ms. Spencer, with all in favor, Resolution 2025-02 Election of Officers as slated above, was approved.

FOURTH ORDER OF BUSINESS	Approval of Minutes of the September 5,
2024 Board of Supervisors Meeting
Ms. Virgen presented the minutes from the September 5, 2024 Board of Supervisor meeting and asked for any questions or corrections. She noted that the minutes have been reviewed by staff.

On MOTION by Ms. Roden, seconded by Ms. Spencer, with all in favor, the Minutes of the September 5, 2024 Board of Supervisors Meeting, were approved.

FIFTH ORDER OF BUSINESS	Consideration of Resident Request for
Addition of Stop Signs in Community
Ms. Virgen stated a lot of residents have been reaching out to a resident police officer because of speeding in the community. He reviewed where the speeding is happening and sent that to the engineering team. Mr. Malave suggested adding two stop signs to improve safety. A diagram is on page 22 of the agenda.

On MOTION by Ms. Roden, seconded by Ms. Henley, with all in favor, the Resident Request for Addition of Stop Signs in Community, was approved.

SIXTH ORDER OF BUSINESS	Consideration	of	Resolution	2025-03
Authorizing the Publication of Legal Advertisements and Public Notices on a Publicly Accessible Website in Polk County
Ms. Gentry noted Florida Statutes implemented a new law that allows online publication instead of newspapers for certain things. The county or city has to adopt it first and state they have made a website that the District is able to utilize. Polk County has done that so now the Districts located in Polk County are able to utilize that. Ms. Burns noted they would publish an ad stating the District will utilize this online publication so the residents will know to go to this website.

On MOTION by Ms. Roden, seconded by Ms. Spencer, with all in favor, Resolution 2025-03 Authorizing the Publication of Legal Advertisements and Public Notices on a Publicly Accessible Website in Polk County, was approved.

SEVENTH ORDER OF BUSINESS	Ratification of Phase 3 Special Warranty
Deed
Ms. Hancock stated this is a deed transferring to the District the internal roadways in different tracts that are going to be CDD owned and maintained. They were ready for turnover so this was executed.

On MOTION by Ms. Henley, seconded by Ms. Cassidy, with all in favor, the Phase 3 Special Warranty Deed, was ratified.

EIGHTH ORDER OF BUSINESS	Ratification of Audit Services Engagement
Letter for Fiscal Year 2024 Audit Services with Grau & Associates
Ms. Virgen presented the audit engagement letter from Grau. This proposal has already been signed and is NTE $9,200 for FY24.

On MOTION by Ms. Roden, seconded by Ms. Cassidy, with all in favor, the Audit Services Engagement Letter for Fiscal Year 2024 Audit Services with Grau & Associates, was ratified.

NINTH ORDER OF BUSINESS	Staff Reports
Attorney
Ms. Hancock had nothing to report but offered to take any questions.

Engineer
Ratification of Work Authorization 2024-01 to Prepare Annual Engineering Report
Mr. Malave stated this authorization was signed to prepare an annual Engineer’s Report as required by the bond indentures and asked for ratification.

On MOTION by Ms. Roden, seconded by Ms. Cassidy, with all in favor, Work Authorization 2024-01 to Prepare Annual Engineering Report, was ratified.

Presentation of 2024 Annual Engineering Report
Mr. Malave noted the report was completed and submitted and is on page 57 of the agenda package. He worked with staff on any maintenance that was required or needed and provided a letter stating everything is in order.

On MOTION by Ms. Cassidy, seconded by Ms. Spencer, with all in favor, the 2024 Annual Engineering Report, was approved.

FY25.

Ratification of Work Authorization 2025-01
Ms. Virgen presented Work Authorization 2025-01 for general engineering services for

On MOTION by Ms. Roden, seconded by Ms. Henley, with all in favor, Work Authorization 2025-01, was ratified.

Field Manager’s Report
Consideration of Resident Request to Add Pet Waste Stations in Community

Mr. Tindall presented a proposal for dog waste stations in Phase 4 and the North side for approximately $1,200 for purchase/install. CSS would be the service contractor, emptying two times a week. Service for the additional 2 stations would be $100 per month. This item was tabled to a future meeting agenda.

Consideration of Pool Service Renewal and Increase
Mr. Tindall presented a letter from the pool vendor for renewal with an increase from
$1,880 a month to $1,975. No change in service scope.

On MOTION by Ms. Spencer, seconded by Ms. Henley, with all in favor, the Pool Service Renewal and Increase, was approved.

Consideration of Requests for Janitorial and Landscape
Mr. Tindell noted no change in janitorial or landscape cost or service. He recommended to continue with the standard renewal for this fiscal year.

On MOTION by Ms. Henley, seconded by Ms. Spencer, with all in favor, the Requests for Janitorial and Landscape, was approved.

District Manager’s Report
Ms. Virgen noted a claim has been filed with EGIS and is in progress.

Approval of Check Register
Ms. Virgen presented the check register from August 28th through October 24th totaling
$118,658.73. A detailed run summary follows the check register.

On MOTION by Ms. Henley, seconded by Ms. Spencer, with all in favor, the Check Register totaling $118,658.73, was approved.

Balance Sheet & Income Statement
Ms. Virgen stated the unaudited financials through September 30, 2024 are on page 72 of the agenda package. These are for informational purposes.

Reminder: 4 Hours of Ethics Training Must be Completed by 12/31/24

Secretary/Assistant Secretary

Ms. Virgen reminded the Board of the required training.

TENTH ORDER OF BUSINESS	Other Business
There being no comments, the next item followed.

ELEVENTH ORDER OF BUSINESS	Supervisors	Requests	and	Audience
Comments
There being no comments, the next item followed.

TWELFTH ORDER OF BUSINESS	Adjournment
Ms. Virgen asked for a motion to adjourn.

On MOTION by Ms. Henley, seconded by Ms. Roden, with all in favor, the meeting was adjourned.

Chairman/Vice Chairman