MINUTES OF MEETING HAMMOCK RESERVE
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Hammock Reserve Community Development District was held Thursday, April 4, 2024 at 9:30 a.m. at the Holiday Inn – Winter Haven, 200 Cypress Gardens Blvd., Winter Haven, Florida.

Present and constituting a quorum:

Eric Lavoie joined late	Chairperson
Jessica Petrucci	Vice Chairperson
Emily Cassidy	Assistant Secretary
Lindsey Roden	Assistant Secretary Also present were:
Jill Burns	District Manager, GMS
Monica Virgen by Zoom	District Manager, GMS
Marshall Tindall	Field Manager, GMS
Savannah Hancock	District Counsel, Kilinski Van Wyk
Rey Malave	District Engineer, Dewberry
Chace Arrington by Zoom	District Engineer, Dewberry

FIRST ORDER OF BUSINESS	Roll Call
Ms. Burns called the meeting to order and called the roll. There were three Supervisors present constituting a quorum.

SECOND ORDER OF BUSINESS	Public Comment Period
Ms. Burns stated that there were no members of the public present at the meeting and no members of the public joining via Zoom.

THIRD ORDER OF BUSINESS	Approval of Minutes of the January 4,
2024 Board of Supervisors Meeting
Ms. Burns presented the minutes from the January 4, 2024 Board of Supervisor meeting and asked for any questions, comments, or corrections. The Board had no changes to the minutes.

On MOTION by Ms. Petrucci, seconded by Ms. Roden, with all in favor, the Minutes of the January 4, 2024 Board of Supervisors Meeting, were approved.

FOURTH ORDER OF BUSINESS	Consideration of 2024 Non-Ad Valorem
Contract Agreement with Polk County Property Appraiser
Ms. Burns stated this is the annual renewal of that contract.

On MOTION by Ms. Petrucci, seconded by Ms. Roden, with all in favor, the 2024 Non-Ad Valorem Contract Agreement with Polk County Property Appraiser, was approved.

FIFTH ORDER OF BUSINESS	Ratification of Change Order from Tucker
Paving (to be provided under separate cover)
Ms. Hancock stated the District direct purchased materials for the construction of Phase 4. They change ordered those materials. They returned the materials because excess that was not needed and the District was refunded. This would add the refunded cost back into contract to pay Tucker for them.

On MOTION by Ms. Roden, seconded by Ms. Petrucci, with all in favor, the Change Order from Tucker Paving, was ratified.

SIXTH ORDER OF BUSINESS	Staff Reports
Attorney
Ms. Hancock had nothing further. She reminded the Board of ethics training.

Engineer
Mr. Arrington had nothing to report at this time.

Field Manager’s Report
Consideration of Review and Proposal for Wildlife Caution Signs
Mr. Tindall presented the Field Manager’s Report which included satisfactory maintenance of facility, playground inspection complete and repairs were made, tree lifting and trimming ongoing, construction trash removal from ponds in Phase 3, bank clearing completed, solar light

replaced at mailbox, fence repairs, and traffic sign straightening. Wildlife caution signs were sent to the insurance company for review and there were some minor adjustments. The GMS proposal for 26 wildlife signs is $4,234.12.

On MOTION by Ms. Petrucci, seconded by Ms. Roden, with all in favor, the GMS Proposal for Wildlife Caution Signs, was approved.

District Manager’s Report
Approval of Check Register
Ms. Burns presented the check register. She noted she would be happy to answer any questions on any of the invoices.
*Eric Lavoie joined the meeting at this time.

On MOTION by Ms. Roden, seconded by Ms. Cassidy, with all in favor, the Check Register, was approved.

Balance Sheet & Income Statement
Ms. Burns stated that the financials were included in the packet for review. There was no action necessary.

SEVENTH ORDER OF BUSINESS	Other Business
There being no comments, the next item followed.

EIGHTH ORDER OF BUSINESS	Supervisors	Requests	and	Audience
Comments
A resident entered the meeting requesting information on HOA management company and future phase questions. Ms. Burns noted this is a CDD meeting and not the HOA so she has no information on that. She noted this Board will transition to residents as well. The process for CDD’s is the District has to be established for at least six years and have at least 250 registered voters. At that point, two of the five seats transition and when that happens you will have an insert in your ballot with seats for the CDD. If residents go to the Supervisor of Elections office, they can qualify for that. It is announced at the meeting. The CDD owns and maintains all of the

Secretary/Assistant Secretary

common areas, amenities and roadways and HOA is things associated with private lots. She noted Phase 4 was the last phase so the community is built out and everything has been installed.

NINTH ORDER OF BUSINESS	Adjournment
Ms. Burns asked for a motion to adjourn.

On MOTION by Ms. Roden, seconded by Ms. Petrucci, with all in favor, the meeting was adjourned.

Chairman/Vice Chairman