MINUTES OF MEETING HAMMOCK RESERVE
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Hammock Reserve Community Development District was held Tuesday, August 2, 2022 at 1:36 p.m. at 346 E. Central Ave., Winter Haven, Florida.

Present and constituting a quorum:

Lauren Schwenk	Vice Chairperson
Matthew Cassidy	Assistant Secretary
Andrew Rhinehart	Assistant Secretary Also present were:
Jill Burns	District Manager, GMS
Rey Malave	Greenberg
Eric Lavoie	Appointed as Supervisor

FIRST ORDER OF BUSINESS	Roll Call
Ms. Burns called the meeting to order and called the roll. There were three Board members present constituting a quorum.

SECOND ORDER OF BUSINESS	Public Comment Period
Ms. Burns stated that there were no members of the public present.

THIRD ORDER OF BUSINESS	Organizational Matters
Acceptance of Resignation from Justin Frye
Ms. Burns stated a letter of resignation was received from Justin Frye. She asked for a motion to accept.

On MOTION by Ms. Schwenk, seconded by Mr. Rhinehart, with all in favor, Accepting the Letter of Resignation from Justin Frye, was approved.

August 2, 2022	Hammock Reserve CDD

Appointment to Fill the Vacant Board Seat
Ms. Burns asked if there was a motion for anyone to fill the vacant seat. Ms. Schwenk nominated Eric Lavoie.

On MOTION by Ms. Schwenk, seconded by Mr. Rhinehart, with all in favor, Appointment of Eric Lavoie to Fill the Vacant Board Seat, was approved.

Administration of Oath to Newly Appointed Supervisor
Ms. Burns performed the oath of office to swear in Mr. Lavoie. She reviewed the Sunshine law and presented a packet of information to the new officer.

Consideration of Resolution 2022-10 Appointing Assistant Secretary
Ms. Burns suggested the Board appoint Mr. Lavoie as an Assistant Secretary to the Board.

On MOTION by Mr. Rhinehart, seconded by Ms. Schwenk, with all in favor, Resolution 2022-10 Appointing Mr. Lavoie as Assistant Secretary, was approved.

FOURTH ORDER OF BUSINESS	Approval of Minutes of the April 20, 2022
and May 3, 2022 Board of Supervisors Meetings
Ms. Burns asked if there were any questions, comments, or corrections to the minutes. The Board had no changes.

On MOTION by Mr. Rhinehart, seconded by Ms. Schwenk, with all in favor, the Minutes of the April 20, 2022, and May 3, 2022 Board of Supervisors Meetings, were approved.

FIFTH ORDER OF BUSINESS	Public Hearings
Public Hearing on the Adoption of the Fiscal Year 2023 Budget
Ms. Burns asked for a motion to open the public hearing. She added this hearing was advertised in the paper and notices to property owners within the community were sent.

On MOTION by Mr. Rhinehart, seconded by Ms. Schwenk, with all in favor, Opening the Public Hearing, was approved.

August 2, 2022	Hammock Reserve CDD

Consideration of Resolution 2022-11 Adopting the District’s Fiscal Year 2023 Budget and Appropriating Funds
Ms. Burns presented an overview of the proposed budget. She noted the administrative was relatively the same with no increases. The increase was in the field expenses and the amenity expenditures. There are new areas to be developed to increase field expenses in landscape, maintenance, landscape replacement, streetlights, and electric. The amenity expenses include a partial year for opening a portion of the year. She added that the security line item increased. She noted the current assessment amount per lots is $643.37. The proposed budget is $952.41. This allows for an increase of $309.04.
Ms. Burns asked for public comments. An audience member asked about the CDD owned property and the HOA. Ms. Burns replied the CDD owned the common areas and the amenities and roadways within the community. She added these are the expenses for the assessment fee. She noted the landscaping between the sidewalk and the curb is for landscaping of a residents’ property and it is their responsibility to mow and maintain trees and landscaping in that area. She stated the oversight of these are the HOA responsibility. Discussion ensued on the fee and the resident’s increase. Ms. Burns explained the areas that are paid for by the CDD and the residents. Ms. Burns stated there are plans for an additional playground in Phase 3 and 4, but no plan for an additional pool. She added public comment is taken at the meetings and explained the process of a transition to property owner Board. She noted emails will be taken for applications. Tax bills were also discussed. She explained the process of the CDD Board, the HOA responsibility, the website, community input, timing of the meetings, and the budget process, O&M assessments, and posting on website. Options for an additional pool was discussed, and Ms. Burns noted there were no plans for another pool.

Ms. Burns asked for a motion to close the hearing at this time.

On MOTION by Ms. Schwenk, seconded by Mr. Rhinehart, with all in favor, Closing the Public Hearing, was approved.

Ms. Burns stated the budget is included in the package and asked for a motion to approve the budget.

August 2, 2022	Hammock Reserve CDD

On MOTION by Ms. Schwenk, seconded by Mr. Rhinehart, with all in favor, Resolution 2022-11 Adopting the District’s Fiscal Year 2023 Budget and Appropriating Funds, was approved.

Consideration of Fiscal Year 2022/2023 Budget Funding Agreement
Ms. Burns presented the funding agreement for the uplatted parcels. She noted this could be revised to reflect a split based on the total number of lots for each phase.

On MOTION by Ms. Schwenk, seconded by Mr. Rhinehart, with all in favor, the Fiscal Year 2022/2023 Budget Funding Agreement, was approved, as amended.

Public Hearing on the Imposition of Operations and Maintenance Special Assessments
Ms. Burns explained the purpose of the hearing and asked for a motion to open the public hearing.

On MOTION by Mr. Rhinehart, seconded by Mr. Cassidy, with all in favor, Opening the Public Hearing, was approved.

Consideration of Resolution 2022-12 Imposing Special Assessments and Certifying an Assessment Roll
Ms. Burns stated that this resolution has to be certified by the county by September 15th of each year. She explained the process.
Ms. Burns asked for comments on imposing the assessment roll. There were no comments.
She asked for a motion to close the hearing.

On MOTION by Ms. Schwenk, seconded by Mr. Lavoie, with all in favor, Closing the Public Hearing, was approved.

Ms. Burns noted a copy of the tax bill is included in the package. She asked for a motion to approve the resolution.

August 2, 2022	Hammock Reserve CDD

On MOTION by Ms. Schwenk, seconded by Mr. Rhinehart, with all in favor, Resolution 2022-12 Imposing Special Assessments and Certifying the Assessment Roll, was approved.

SIXTH ORDER OF BUSINESS	Consideration	of	Resolution	2022-13
Designation of a Regular Monthly Meeting Date, Time, and Location for Fiscal Year 2023
Ms. Burns presented the new meeting schedule for the 1st Tuesday of the month at 9:30
a.m. She noted the location has moved to the Holiday Inn.

On MOTION by Ms. Schwenk, seconded by Mr. Rhinehart, with all in favor, Resolution 2022-13 Designation of a Regular Monthly Meeting Date, Time, and Location for Fiscal Year 2023 for the 1st Tuesday at 9:30 a.m. at the Holiday Inn, was approved.

SEVENTH ORDER OF BUSINESS	Consideration	of	Resolution	2022-14
Designating a Date, Time, and Location for a Landowners’ Meeting and Election
Ms. Burns stated the Landowners’ Election is held every two years in November and that every lot owner had 1 vote per acre. She added there are seats up in November and the election is required to be on the 1st Tuesday in November. She suggested the regular meeting date on November 1, 2022 at 9:30 a.m. at the Holiday Inn.

On MOTION by Ms. Schwenk, seconded by Mr. Rhinehart, with all in favor, the Resolution 2022-14 Designating a Date, Time and Location for the Landowners’ Meeting and Election for November 1, 2022 at 9:30 at the Holiday Inn, was approved.

EIGHTH ORDER OF BUSINESS	Consideration of Proposals from AMTEC
for Arbitrage Rebate Services
Series 2021 Assessment Area Two Project
Series 2021 Assessment Area Three Project
Ms. Burns presented the arbitrage rebate report proposals for both projects for $450 annually. She noted this is required by the Trust Indenture.

NINTH ORDER OF BUSINESS	Consideration  of  Playground  Contract
and Deposit for Phase 3 and Phase 4 Playground Equipment (Phase 3 to be provided under separate cover)
Ms. Burns presented the playground plan for Phase 4 and noted it was in the packet. She distributed the Phase 3 plan during the meeting. She noted the quote for Phase 3 proposal total was
$100,854.16. The Phase 4 total was $59,587. She added Phase 3 has a shade structure, swings, and a dog park.

On MOTION by Ms. Schwenk, seconded by Mr. Lavoie, with all in favor, the Proposal for Phase 3 at $100,854.16 and the Proposal for Phase 4 at $59,587, was approved.

TENTH ORDER OF BUSINESS	Equipment Lease Purchase Agreement for
Playground Equipment for Phase 3 and Phase 4 (to be provided under separate cover)
Ms. Burns presented the lease agreements with HNB Properties. This would require an amendment to the contract to add in the two new phases. This would authorize District Counsel to prepare the amendment and authorize the Chair to sign.

On MOTION by Ms. Schwenk, seconded by Mr. Cassidy, with all in favor, the Equipment Lease Purchase Agreement for Playground Equipment for Phase 3 and Phase 4 and Authorizing the District Counsel to Prepare and the Chair to Sign, was approved as amended

ELEVENTH ORDER OF BUSINESS	Presentation of Fiscal Year 2021 Audit
Report
Ms. Burns presented the Fiscal Year 2021 Audit Report. She noted it was a clean audit and there were no findings.

TWELFTH ORDER OF BUSINESS	Staff Reports
Attorney
Ms. Gentry had nothing further to report for the Board.

Engineer
Ratification of Stormwater Management Analysis Report
Mr. Malave had nothing further to report. Ms. Burns stated the Stormwater Management Report was submitted to the state by the required June 30th deadline.

On MOTION by Mr. Rhinehart, seconded by Mr. Cassidy, with all in favor, the Stormwater Management Analysis Report, was ratified.

Field Manager’s Report
Consideration of Pool Maintenance Services Proposal from Resort Pools
Mr. Wright noted they were caught up with landscaping and mowing. Currently there are plans for a review of the amenity center on the 12th and a walk through will be conducted. He added that all contracts should be ready to present at a later Board meeting. Solar lighting and potholes repair is in progress. He reviewed the proposal for the pool maintenance for 3 times per week at $1,400 monthly. Ms. Burns noted an opening date was not set for the pool walk through and they would notify residents once that was set. She reviewed how to get the amenity access cards for residents.

On MOTION by Mr. Rhinehart, seconded by Mr. Cassidy, with all in favor, the Proposal for Pool Maintenance Services from Resort Pools for $1,400/month, was approved.

District Manager’s Report
Check Register
Ms. Burns presented the check register and asked for a motion to approve.

On MOTION by Ms. Schwenk, seconded by Mr. Rhinehart, with all in favor, the Check Register, was approved.

Balance Sheet & Income Statement
Ms. Burns stated that the financials were included in the packet for review. There was no action necessary. The Board had no questions on the financials.

THIRTEENTH ORDER OF BUSINESS	Other Business
There being none, the next item followed.

FOURTEENTH ORDER OF BUSINESS	Supervisors	Requests	and	Audience
Comments
A resident commented on approval for parts for Phase 3 and 4. Discussion ensued on length of time for receiving. Ms. Burns stated the projected homes was 1,028. The election of CDD Board was explained and notification of marketing process. Communication was discussed for issues with the CDD.

FIFTEENTH ORDER OF BUSINESS	Adjournment

Chairman/Vice Chairman

Ms. Burns asked for a motion to adjourn.

On MOTION by Mr. Lavoie, seconded by Mr. Rhinehart, with all in favor, the meeting was continued.

Secretary/Assistant Secretary